Cas client
Babyliss – Invoice Digitization Project
CONTEXT
Part of the CONAIR group, BaByliss specializes in the sale of products such as hair dryers, curling irons, and straighteners. The company uses an SAP solution to host its business processes and support functions through the FI CO (accounting, management control), MM, SD, and WM (logistics) modules. This solution has been deployed worldwide (US, France, etc.).
MeltOne was engaged to digitize its supplier invoice processing workflow, specifically its management of general expense invoices (electricity, transportation, etc.). The objectives? Implement Docuware (and its SAP connector), a software package specialized in digitizing input flows and approval workflows while improving traceability.
The French entity of the group is the pilot for this project as it is the first to benefit from the new functionalities delivered by this SAP extension. Other countries will be deployed subsequently.
IMPLEMENTATION
A two-stage project.
- A first stage aimed at conducting a precise diagnostic of the general expense supplier invoice integration process (assessment of the functional scope of the need, highlighting of poor practices, identification of quick wins and expected improvements). This resulted in a detailed document of functional specifications concerning the interfaces between SAP and Docuware (posting then approval).
- A second, more conventional stage of implementing the functional specifications in collaboration with SAP extension specialists. This involved a design and implementation phase followed by user acceptance testing and end-user training to bring SAP best practices up to standard.
RESULT
- Implementation of a modern and optimized process across two data entry sites.
- Optimization of the supplier invoice processing workflow and more broadly of the supplier general expense accounting department.
- Automatic recognition and processing of invoices in the SAP tool (the tool also features Machine Learning functionality).
- Implementation of interface connectors to feed the current SAP solution with new Docuware invoices and enable their approval for payment.
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